How to Electronically Sign Documents | Virtual Cabinet

June 02, 2025

How to Use Virtual Cabinet's Digital Signatures to Sign Documents

Fed up with the hassle of sending contracts via snail mail for signatures? Tired of printing, signing, and scanning documents just to get one approval? The sign-off process can be painfully slow, especially when you're waiting for the postman. But with electronic signatures, you can eliminate the middleman and drastically speed up your transactions.

What Exactly Is an Electronic Signature?

An electronic signature, commonly known as an eSignature, is a legally recognized form of consent or approval for electronic documents. It can replace handwritten signatures in almost all sign-off processes. This allows you to expedite transactions, ensure security, and reduce paper usage.

 

Creating Your Own Electronic Signature

There are multiple ways to create an electronic signature for your documents. You could:

  • Draw it freehand using a stylus or your finger.
  • Upload a digital image of your handwritten signature to overlay on your documents.
  • Draw the signature with your keyboard or computer mouse.
  • Type and auto-generate your eSignature, choosing a font that resembles your handwriting.

 

How to Electronically Sign Documents with Virtual Cabinet

Using Virtual Cabinet makes the process of electronically signing documents incredibly straightforward. No need for scanners, and you don't have to struggle to mimic your handwriting with your mouse (trust us, it’s not easy). Here’s how to create an electronic signature in Virtual Cabinet in just a few simple steps:

  1. When you receive a file for signature, open the notification link and the document viewer.
  2. At the top of the document, you'll see a sign button.
  3. Click the button, and a screen will appear showing details about the signature. If allowed by the sender, there will also be an area to add an optional message, like “Thanks, please proceed.”
  4. To sign the document, simply click “sign” – it’s that simple!

You'll also have the option to download a copy of the signed document to your device if needed. While it's straightforward, is it truly worth the effort? Let’s explore further.

 

Are Electronic Signatures Legally Binding?

The crucial question: are electronic signatures legally binding? Many people assume that because it’s not a handwritten copy, it won’t hold up. However, thanks to the Electronic Communications Act 2000, electronic signatures are now considered legally binding, making them suitable for all business transactions. Concerned about tampering? With Virtual Cabinet, any electronically signed documents can be checked for any such activity by uploading them to our Verify Signed Document checker – just to be safe.

 

Why Should You Sign Documents Electronically?

Now that you know how to electronically sign documents, let’s discuss why you should. Besides being legally binding, electronic signatures offer numerous advantages for you and your business:

  • Speed: The time required to request a signature and receive the final copy is significantly reduced when using electronic signatures. Say goodbye to the postman and hello to faster processing times.
  • Security: All your documents are sent and stored securely. E-signatures are hard to tamper with, and you can restrict access to authorized personnel only.
  • Audit: Track when documents have been viewed, providing a clear audit trail of communication between you and your clients.
  • Paper Reduction: Eliminate the need for pen and paper, as well as the need to physically file and retrieve paper copies, reducing your paper consumption.
  • Economic Savings: By cutting out the need for physical copies, you save on delivery, paper, toner, printer costs, and more – allowing you to send an unlimited number of documents for signature without additional expenses.

Essentially, mastering electronic signatures is yet another step toward streamlining your business operations and boosting productivity. Keen to start signing documents electronically? Book a free demo with one of our experts to learn more about using and creating electronic signatures with Virtual Cabinet. You’ll receive personalized advice from an industry specialist, helping you optimize your business and develop a document management system tailored to your needs.

In conclusion, electronic signatures aren’t just convenient; they’re a game-changer for modern businesses. Embrace this technology today and take a leap toward efficiency and innovation!

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