How to Electronically Sign Documents | Virtual Cabinet

How to Use Virtual Cabinet's Digital Signatures to Sign Documents

Tired of sending contracts via snail mail for signatures? Fed up with printing, signing, and scanning documents just to get one approval? Traditional sign-off processes can be painfully slow—especially when you're anxiously awaiting the postman. But with electronic signatures, you can eliminate the middleman and significantly speed up your transactions.

What Is an Electronic Signature?

An electronic signature, or eSignature, is a legally valid method of providing consent or approval for electronic documents. It can replace handwritten signatures in nearly all sign-off processes, allowing you to streamline transactions, enhance security, and reduce paper usage.

 

How to Create an Electronic Signature

Creating an electronic signature is simpler than you might think. Here are some methods you can use:

• Draw your signature freehand using a stylus or your finger.
• Upload a digital image of your handwritten signature to overlay on your documents.
• Use your keyboard or mouse to draw your signature digitally.
• Automatically generate your eSignature by typing your name and selecting a font that mimics your handwriting.

 

How to Electronically Sign Documents with Virtual Cabinet

Using Virtual Cabinet to electronically sign documents is straightforward. No scanners required, and no struggling to replicate your handwriting with a mouse! Follow these simple steps:

1. When you receive a document for signing, click the notification link and open the document viewer.
2. At the top of the document, locate the sign button.
3. Click the button, and a screen will appear showing details about the signature. If allowed by the sender, you'll also see an area to add an optional message, like “Thanks, please proceed.”
4. To sign the document, simply click “sign”—it’s that easy!

You’ll also have the option to download a copy of the signed document to your device if needed. Easy, right? But is it worth the effort?

 

Are Electronic Signatures Legally Binding?

The big question: Are electronic signatures legally enforceable? Many assume that since they aren’t physical signatures, they lack legal weight. However, thanks to the Electronic Communications Act 2000, eSignatures are fully legally binding. You can use them for all types of business transactions and operations. And don’t worry about tampering—Virtual Cabinet allows you to verify signed documents through their Verify Signed Document tool to ensure authenticity.

 

The Benefits of Electronic Signatures

Now that you know how to electronically sign documents, let’s explore why you should. Beyond legality, eSignatures offer numerous advantages for you and your business:

• Speed: Electronic signatures drastically reduce the time it takes to request and receive signatures, eliminating the need for postal delays.
• Security: Your documents are transmitted and stored securely. E-signatures are tamper-resistant, and access is restricted to authorized personnel only.
• Auditability: Track when documents are viewed, providing transparency and accountability in communication with clients.
• Environmental Impact: Reduce paper usage by going digital, contributing to sustainability efforts.
• Cost Savings: Save money on printing, postage, and storage while increasing efficiency. Plus, you can send an unlimited number of documents for signature without additional costs.

In essence, adopting electronic signatures is a step toward greater operational efficiency and productivity. Ready to make the switch? Book a free demo with one of our experts to learn more about using Virtual Cabinet’s eSignature tools. You’ll gain insights from an industry professional who can help tailor a solution that fits your business needs.

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